Administrative Coordinator

Squamish, British Columbia   |   Full Time

Administrative Coordinator 

Marwick Marketing is looking for a master multi-tasker and uber organized individual to fill the role of Administrative Coordinator.  This individual will be responsible for ensuring the day-to-day administrative needs of the business run smoothly. The main responsibilities will include:

  • Keeping and appropriately filing administrative financial records in collaboration with the finance team.

  • Organizing and coordinating the operations of our service departments by providing administrative services to Management and team leads.

  • Coordinate onboarding program for new employees and help team leads implement.

  • Implementing and maintaining office processes, procedures/office administrative systems.

  • Preparing operations briefs for management.

  • Maintaining sufficient inventory of supplies and equipment as directed by management.

  • Coordinating vendor contracts as directed by management. 

  • Maintain organized filing methods for internal records and data ie: employee files, client information, vendor information working with team leads.

  • Assisting the organisation's HR function by keeping personnel records up to date, arranging interviews and so on.

  • Assist in maintaining the sales pipeline current and track information as required by management team.

  • Prepare presentation materials or documents as required by management.

  • Assist with coordination of marketing activities.

  • Coordination of company wide events.

  • Create expense and other reports for management

Skills and Qualifications

  • Strong organizational skills

  • Excellent communication skills, both written and verbal

  • Excellent data processing skills

  • Knowledge of software used by the company - will train

  • Excellent customer service skills

  • Relevant experience in the North American and European market would be an asset.

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